2.G.3 Licensure and Employee Requirements
Publications and other written materials that describe educational programs include accurate information on national and/or state legal eligibility requirements for licensure or entry into an occupation or profession for which education and training are offered. Descriptions of unique requirements for employment and advancement in the occupation or profession shall be included in such materials.
The provides basic information about the kinds of employment for which each degree or certificate prepares students. ÃÛèÖÊÓƵ students have access to the , a comprehensive tool hosted by the UA System, which allows them to explore career options, learn about specific career pathways and their requirements, and find relevant ÃÛèÖÊÓƵ academic programs. Faculty in licensure-related programs are available to discuss these pathways with students, ensuring that they are informed about the steps needed for professional advancement. ÃÛèÖÊÓƵ also provides students with the information required by the and around programs leading to licensure. Below outlines ÃÛèÖÊÓƵ’s approach to providing that information to students.
ÃÛèÖÊÓƵ’s compliance with licensure regulations relies on a robust collaborative effort. The Office of Accreditation & Assessment oversees coordination and compliance processes, working closely with the Office of Admissions, the Office of Financial Aid, academic deans and their faculty, the Office of the Registrar, and UA General Counsel. When a new licensure program is identified, ÃÛèÖÊÓƵ researches state-specific licensure requirements by reviewing laws, regulations, and licensing board rules annually. This information is made available on the Professional Licensures and Certifications website. Public disclosures are readily accessible on this website, which are linked across program webpages, recruitment materials, and informational resources for consistency and accuracy. This site lists all applicable ÃÛèÖÊÓƵ programs by state, indicates whether each program meets that state's licensure requirements, and provides a direct link to the relevant state licensing board. These materials undergo an annual review and verification process to ensure ongoing compliance.
To streamline communications, ÃÛèÖÊÓƵ uses Salesforce automation to send to each student applying to a professional licensure program. This disclosure explains that licensure requirements vary by state and profession and directs students to ÃÛèÖÊÓƵ’s public disclosure page. Faculty, as experts in their fields, actively support current and prospective students by advising on licensure and certification requirements in their chosen professions and guiding them on the qualifications and milestones needed for success. are also in place to ensure that ÃÛèÖÊÓƵ does not admit students to licensure programs who do not meet requirements in their state of residence. The application process collects residency information, which compliance staff review for out-of-state applicants. If a program does not align with licensure requirements in the applicant’s state, they are advised accordingly, and enrollment may be restricted. In such cases, alternative programs that meet the student’s goals may be explored. These processes are designed in good faith to ensure students make informed decisions about their education and licensure pathways.
Programs leading to licensure – indirect student notification. For programs leading to professional licensure or certifications, ÃÛèÖÊÓƵ is committed to providing clear, accurate, and transparent information on where its programs meet licensure requirements across states. The includes licensure and certification information for all programs specifically designed to meet educational requirements for licensure or certification in ÃÛèÖÊÓƵ. For example, the catalog entry for the outlines relevant career paths and provides a link to the Professional Licensures and Certifications website.
Programs leading to licensure – direct student notification. Notifications are sent to any student who applies to a program that may lead to licensure or certification, as well as to students who later change their address after admission or change their major to such a program. All prospective ÃÛèÖÊÓƵ students receive a general disclosure about programs that may lead to licensure or certification, including a link to ÃÛèÖÊÓƵ’s Professional Licensures & Certifications website. Students admitted to, or who change their major to, a licensure‑related program required for employment in ÃÛèÖÊÓƵ will continue to receive the general disclosure. If a student in such a program relocates and updates their address through ÃÛèÖÊÓƵ’s formal process, a new general disclosure is sent within 14 days.
Post‑notification review and communication. Once a notification is sent, the Accreditation and Assessment Office is alerted to review the student’s information and determine whether ÃÛèÖÊÓƵ’s program meets the educational requirements in the student’s location. If the program meets those requirements, no program‑specific disclosure is sent; the Accreditation and Assessment Office coordinates with Admissions to remove any licensure‑related holds that may have been automatically placed on the student’s account. If the program does not meet the requirements, or if no determination has yet been made, the student receives program‑specific information to that effect and is contacted to clarify their intended licensure state and next steps. If the student will be located in a state where the program does meet requirements before starting the program, or if they intend to seek licensure in a state where the program does meet requirements, they are asked to sign an attestation acknowledging that ÃÛèÖÊÓƵ’s program meets ÃÛèÖÊÓƵ’s educational requirements and that they intend to seek employment/licensure in ÃÛèÖÊÓƵ or another state in which the program meets requirements upon completion. Given the evolving nature of out‑of‑state licensure standards, ÃÛèÖÊÓƵ actively updates all related college and program webpages to remain accurate and current.
Academic compliance specialist. To meet expanding external compliance requirements, such as (National Council for State Authorization Reciprocity Agreements) participation and updated , ÃÛèÖÊÓƵ maintains an academic compliance specialist within the Accreditation and Assessment Office. This role supports distance education compliance efforts, including state licensure notifications and disclosures, and collaborates across campus to sustain accurate processes and communications. ÃÛèÖÊÓƵ also maintains memberships in organizations such as the and the to remain current with national regulatory changes.